Executive Assistant Office Manager (R1920)
Posted on 2019-07-10
By KPKX, KTAR, KTAR Bonneville International Corporation
Bonneville International has been a leader in broadcasting for over 50 years, with a mission to build up, connect, inform and celebrate communities and families across our markets. We currently own and operate 22 radio stations in Seattle, Phoenix, Denver, San Francisco, Sacramento and Salt Lake City, along with the NBC Affiliate TV station, KSL TV 5, in Salt Lake. Were proud of our history, and we want talented people to join us as we continue to grow!
To perform all administrative duties relating to Bonneville Phoenix while preserving necessary confidentiality and privacy of information. The Administrative Assistant will positively, proactively, and continually look for ways to help the Vice President/Market Manager, the VP of Operations, Sales Management, Controller and HR Business Partner to improve the productivity, efficiency, and culture of the operation.
ESSENTIAL FUNCTIONS & KEY RESPONSIBILITIES:
Coordinate schedules, appointments, meetings, etc., for VP/Market Manager and VP of Operations as needed. Coordinate meetings held at stations. Facilitate set up, tear down and any refreshments needed for meetings held in our facility. Training Room coordination includes request procedure.
Coordinate travel and hotel arrangements, as needed, insuring that corporate travel policies are followed. Negotiate local hotel corporate rates.
Coordinate company, client and team events/trips. Company events to be coordinated with Department of Fun Chair, client events to be coordinated with Sales Management and team events to be coordinated with Team Organizations.
Maintain Public Inspection Files to standards established by Company Legal Department; overseeing file completion and accuracy. Ensure that required documents are filed/uploaded to the FCC OPIF timely and accurately, including quarterly reports, annual EEO Report, and Ownership Reports. Ensure that quarterly reports are uploaded to corporate L drive.
Prepare expense reports for VP/Market Manager, VP of Operations and Executive Assistant.
Assist Vice President/Market Manager, VP of Operations and Sales Management with administrative duties and other projects as assigned. This includes filing, daily mail retrieval and distributing items from the outbox for the VP/Market Manager.
Assist VP/Market Manager with incoming calls. Monitor incoming calls from our corporate office to assure those calls are answered.
Assist Controller and HR Business Partner as needed.
Act as suite/loft coordinator for sports and concert events. Order food and beverage for suite/loft for sports events and concerts. Order food and beverage for the suites/loft.
Keep sport and concert ticket schedule. Work with Arizona Sports GSM to assign tickets per ticket request procedure.
Prepare PowerPoint presentation as needed.
Coordinate distribution of web correspondence.
Cover lunches for receptionist and act as backup on the front desk in the event of an emergency.
Facilitate the ordering and maintenance of coffee and vending services.
Purchase janitorial supplies as needed.
Make sure the lunchrooms are stocked with plates, cutlery and paper towels every Monday morning. Make sure common refrigerator is kept clean.
Make sure all conference rooms have water. This should be done at least twice per week. Make sure the conference rooms are clean and tidy after each use.
Act as suite fire warden for Bonneville.
Project appropriate company image by promoting a warm, friendly, yet professional atmosphere.
Other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:
Two (2) Years post high school education
Three (3) to Five (5) years of administrative office experience
High proficiency in Excel, PowerPoint, Word, SharePoint and other Microsoft Office Products
Able to multi-task
Excellent customer service skills.
Proficient in spelling, grammar, punctuation, and be capable of composing correspondence working from notes, or instructions.
Able to draft reports and other materials.
Ability to organize and be a self-starter in handling a variety of assignments by following through from beginning to successful completion often under pressure.
Capable and willing to resolve unexpected problems while being flexible to perform unscheduled assignments.
Work under moderate supervision to coordinate various aspects of the department and assist other departments as needed.
Ability to provide limited guidance to others.
Analytical, accurate in detail record-keeping, as the work performed affects the ability of other departments to do their work.
Know modern, efficient filing procedures and keep files current and accurate.
Work in compliance with Company policies and procedures.
Work effectively in a team environment.
Maintain a positive and cooperative rapport with staff, management, and clients.
Consistently work hours required. Work more when required to meet deadlines including weekends, holidays, evenings, etc.
Prefer previous experience in broadcasting/communications.
Receive, process, and maintain information through oral and/or written communication effectively.
Substantial physical movements (motions) of the wrists, hands, and/or fingers.
Ability to extend hand(s) and arm(s) in any direction with good eye and hand coordination.
Lift, move, and carry up to 20 pounds on occasion.
Bonneville is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Minority/female/disability PWDNET/veteran are encouraged to apply.
HOW TO APPLY:
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Job posted by an Equal Opportunity Employer