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Executive Assistant

JOB DESCRIPTION:
Connecticut Public Broadcasting, Inc. is seeking an executive assistant.

RESPONSIBILITIES:

  • Schedules and manages extremely active calendars of appointments, to include internal and external meetings and coordinate travel arrangements
  • Coordinate all aspects of meetings of various Board Committees led by COO and CFO
  • Construct agendas and calendar details as far in advance as possible (including those for high profile visitors), highlighting key events, coordinating meetings, and conference calls
  • Draft correspondence to staff, Board of Trustees and other community partners
  • Develop presentation materials for Board of Trustees meetings
  • Write and prepare minutes for meetings
  • Interact with Board members and their assistants
  • Act as liaison with other departments and outside agents including high-level agencies; establish and maintain a working environment conducive to positive morale, quality of life and teamwork
  • Type documents, memos, travel expense reports, etc.
  • File, prepare check requests, photocopy, email documents as needed
  • Provide telephone support, including arranging conference calls
  • Build effective presentations using PowerPoint, and other software
  • Handles confidential and non-routine information
  • Manage and supervise front desk staffing

REQUIREMENTS:

  • Associates degree and minimum seven years of experience as an executive assistant supporting two or more executives
  • Excellent computer skills using Microsoft Word, Excel, Access and PowerPoint
  • Experience with database management systems (including creating detailed reports)
  • Superior writing, editing and proofreading skills
  • Strong organizational skills
  • Excellent communication and interpersonal skills
  • Proven ability to handle confidential information with discretion
  • Pleasant personality; positive attitude; collaborative mind-set
  • Ability to adapt to work as needed
  • Ability to work occasional nights and weekends, representing the company at special events

HOW TO APPLY:
TO APPLY:
Send resume, cover letter (including where candidate found out about the position), and salary requirements to Human Resources, Connecticut Public Broadcasting, Inc., 1049 Asylum Avenue, Hartford, CT 06105/ E-mail: humanresources@cptv.org. No phone calls, please.

Connecticut Public Broadcasting, Inc. is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

DEADLINE: 2016-02-12