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Receptionist Part time afternoons

JOB DESCRIPTION:

Part-Time Receptionist—Afternoons 12:30-5:30

Job Summary:
Functions as the public face of the business, greeting a wide range of visitors; performs a full range of duties including answering and routing telephone calls, record keeping, administrative and clerical work.
Afternoons only.

RESPONSIBILITIES:

Responsibilities

  • Routes incoming and outgoing telephone calls at switchboard or multi-line phone.
  • Takes and distributes messages as appropriate.
  • Greets visitors, issues visitor passes, maintains visitor logs, notifies party of visitor arrival and/or directs visitor to designated area.
  • Responds to routine inquiries regarding office location, hours of operation, etc.
  • May schedule meeting rooms, prepare basic correspondence, organize and distribute mail, receive and send courier packages, etc.

Qualifications

  • Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
  • Ability to learn new systems and processes quickly
  • Collaboration with others
  • Stress tolerance: composure when faced with difficult/demanding situations and/or personalities
  • Ability to multitask, e.g., handle simultaneous incoming calls and visitors
  • Proficiency in Microsoft Office Suite and social media platforms
  • Demonstrates initiative to find answers to inquiries from guests, staff and self
  • Uses professional telephone skills
  • Takes responsibility & accountability for assignments or tasks
  • Time management: shows attention to detail; meets deadlines; arranges for back-up when not in the office; is punctual
  • Adapts to shifts in priorities and/or tasks

REQUIREMENTS:

Work Experience

  • 0-1+ year’s experience in a similar role
  • Familiarity with similar phone system a plus

Education

  • 4-year college degree preferred

Certifications

  • None required

HOW TO APPLY:
Apply at: https://wd5.myworkday.com/iheartmedia

DEADLINE: 2016-01-31