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Bonneville Phoenix Events Coordinator

JOB DESCRIPTION:
Seeking an experienced, take charge professional with ability to manage the administration and logistics in support of three Media Brands in an extremely busy special events environment. Coordinate and manage 300+ station events per year. Assist stations in effectively engaging as many people in our target audience as possible. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work evenings and weekends when necessary. The Event’s Coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

RESPONSIBILITIES:

  • Manage a staff of 25+ part time employees, including, but not limited to: hiring, terminating, timecard management, scheduling, problem solving etc.
  • Maintain events calendars and set up inventory controls to avoid double booking of events.
  • Prepare and conduct monthly staff training sessions.
  • Setup events in a manner that the impression and interaction are first class and stand out over all other marketing.
  • Support the purpose-driven marketing initiatives of our stations, while maintaining the integrity of our client’s brands.
  • Aggressively gather information on each project to achieve quality events.
  • Create site-layout recommendations for each event.
  • Propose new ideas to improve the event planning and implementation process.
  • Serve as a liaison with vendors on event-related matters.
  • Oversee the maintenance of marketing assets (i.e. equipment and vehicles - this includes reducing wear, keeping clean, securing properly in transit, and having them in a "Ready-to-Roll" state immediately upon returning from an event).
  • Create and maintain tool-kit and event checklists. Make sure all things are in order before an event with enough time to troubleshoot. This includes knowing all activity concepts and technologies.
  • Conduct site surveys in advance of event(s), optimizing station presence.
  • Secure high-profile location for our brands by instructing staff to drive and park wrapped vehicles in a way to maximize the exposure of the stations at events.
  • Maintain a street log of where vehicles have traveled and parked.
  • Maintain an inventory of promotional materials (track value and quantity used for events, and submit requests to Director of Marketing Services to re-supply as needed).
  • Work with interns to provide an educational experience while benefiting department objectives.
  • Provide prompt response and service to other staff members, including adequate lead time to complete requests.
  • Be proactive in paying attention to the work schedule and long-term promotional/event`s calendar. Coordinate with the Promotion`s Director(s) and the Director of Marketing Services the contact of partners and other parties necessary to execute promotional plans as far in advance as productive.
  • Discuss best practices with Director of Marketing Services based on seeing what other stations and businesses do at events, on websites, in advertising, etc.
  • While on-site at events, dress professionally in clean, pressed station logo wear (this may require having setup clothing and changing into event clothing).
  • Always present the public, listeners, clients, and staff with upbeat, diplomatic, and credible interaction. Never show frustration.
  • Discuss issues in an appropriate location with managers.

REQUIREMENTS:
EXPERIENCE/SKILLS/QUALIFICATIONS:

  • Ability to work flexible schedule on short notice (especially weekends, evenings, and holidays).
  • Customer service orientation – represent station(s) well with public.
  • Must possess valid driver’s license with proven ability to safely drive company vehicles without exposing company to serious liability risks.
  • Ability to work under deadlines.
  • Excellent interpersonal skills both in person and by phone, with high professionalism.
  • Superior customer service ethic and high expectations for quality.
  • Computer skills (word processing, Internet navigation, spreadsheets, basic graphics, etc.)
  • Writing skills (staff communication, event recaps, etc.)
  • Digital photography skills.
  • Creative thinking - problem solving.
  • Results orientation.
  • Organization and project management skills.
  • Ability to operate high-profile vehicles (such as RV) is a plus.
  • At least two (2) years’ experience in coordinating special events and staff management.
PHYSICAL DEMANDS:
  • Receive, process, and maintain information through oral and/or written communication effectively.
  • Substantial physical movements (motions) of the wrists, hands, and/or fingers.
  • Extending hand(s) and arm(s) in any direction with good eye and hand coordination.
  • Lift, move, and carry up to 100 pounds on occasion
  • Work in local outdoor weather extremes (high temperatures, etc.)

HOW TO APPLY:
Qualified candidates are invited to complete the on-line application available on our website at www.ktar.com.

Questions can be directed to Human Resources hr@bicphx.com. We do not allow walk-in candidates.

To be considered an application must be submitted only for current posted position(s).

Resume is accepted only when accompanying our application. Unsolicited resumes will not be accepted. If you are offered employment by Bonneville International Corporation, you will be asked to sign an agreement to arbitrate any disputes that may arise between you and Bonneville regarding your employment with the company prior to commencing employment with the company.

An Equal Opportunity Employer

Bonneville International Corporation participates in E-Verify and complies with all right to work laws.

DEADLINE: 2013-05-18